Job Title: Executive Assistant to the President
Job Code: 1001
Department: President's Office
Reports To: President
FLSA: Exempt
SUMMARY:
Facilitate in every way possible the President as he/she fulfills the responsibilities of his/her job.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Collaborate with other departments hosting events that the President must attend.
Procure, collect and type Board recommendations.
Answer telephone, screen calls, schedule meetings, type speeches, and help President be in proper location at proper time.
Assist President with calendar, appointments, meetings, speaking engagements, and schedule.
Assist with social media platform (website, Twitter, Facebook, etc.) to spotlight President's activities on and off campus.
Arrange bid openings, groundbreakings, dedication of buildings, etc.
Compile information for reports, surveys as requested by Legislature, State Regents, Board of Regents, Universities, Chambers of Commerce, Presidents, US New, and many other groups and organizations.
Type, distribute and collect various reports and surveys.
Assist with activities associated with George Nigh Award Day, Commencement, and other special events.
Order plaques, arrange for checks, take reservations, attend receptions, and cover any loose ends.
Compile and enter data in computer, assemble files, correspond with each applicant.
Diplomatically listen to complaints and assist in resolution or direct to proper authority for resolution.
Type contracts for faculty and staff (involves knowing proper organization, rank, title, tenure status, etc.)
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
Master's degree (MA, MS, MBA, MSHR) from an accredited university. It would be advantageous to have several years working experience which would provide needed maturity.
OTHER SKILLS AND ABILITIES:
Knowledge about the structure of higher education in Oklahoma, with some knowledge about state government in general. Knowledge about the structure within the institution. Ability to work under pressure and meet deadlines. Ability to get along with others. Good listening skills with ability to defuse anger.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel objects, tools, or controls. Specific vision abilities required by this job include the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
SALARY: $30,000 - $35,000
TO APPLY: Applications should consist of (1) a letter of interest; (2) a current resume; (3) a list of three professional references with complete contact information and a notation describing the work relationship with each; (4) unofficial transcripts from all degrees; and, (5) a completed *Disclosure Statement.
Applications should be sent electronically to Employment Services at es@ecok.edu. Application review will begin immediately and continue until the position is filled. For more information about ECU, visit our website at http://www.ecok.edu.
East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, sexual orientation, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Admin. 160, Ada, OK 74820, (580) 559-5260.